UNIKBOK / Swedish bookkeeping examples / Expenses paid privatelyPå svenska
How to book an expense paid privately
The owner pays for office supplies of SEK 1,000 including VAT with a private card.
How to book it
Sole trader (enskild firma)Both methods
| Account | Account name | Debit | Credit |
|---|---|---|---|
| 6110 | Kontorsmateriel (Office supplies) | 800 | |
| 2641 | Debiterad ingående moms (Input VAT) | 200 | |
| 2018 | Övriga egna insättningar (Other owner deposits) | 1,000 | |
| Total | 1,000 | 1,000 |
Limited company (aktiebolag) – the expenseBoth methods
| Account | Account name | Debit | Credit |
|---|---|---|---|
| 6110 | Kontorsmateriel (Office supplies) | 800 | |
| 2641 | Debiterad ingående moms (Input VAT) | 200 | |
| 2890 | Övriga kortfristiga skulder (Other current liabilities) | 1,000 | |
| Total | 1,000 | 1,000 |
Limited company (aktiebolag) – repaymentBoth methods
| Account | Account name | Debit | Credit |
|---|---|---|---|
| 2890 | Övriga kortfristiga skulder (Other current liabilities) | 1,000 | |
| 1930 | Företagskonto (Business bank account) | 1,000 | |
| Total | 1,000 | 1,000 |
Common mistakes
- Booking the expense against 1930 although the money never left the business account.
The UNIKBOK accounting software has a ready-made template for expenses paid privately. Take a photo of the document, and the software suggests the accounts, VAT and journal entry for you.