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How to book unpaid invoices at year-end
You use the cash method. At year-end you have one unpaid customer invoice and one unpaid supplier invoice of SEK 1,000 each, including VAT.
How to book it
Unpaid customer invoiceCash method
| Account | Account name | Debit | Credit |
|---|---|---|---|
| 1510 | Kundfordringar (Accounts receivable) | 1,000 | |
| 3001 | Försäljning 25 % moms (Sales, 25% VAT) | 800 | |
| 2611 | Utgående moms 25 % (Output VAT 25%) | 200 | |
| Total | 1,000 | 1,000 |
Unpaid supplier invoiceCash method
| Account | Account name | Debit | Credit |
|---|---|---|---|
| 4010 | Inköp av varor (Purchases of goods) | 800 | |
| 2641 | Debiterad ingående moms (Input VAT) | 200 | |
| 2440 | Leverantörsskulder (Accounts payable) | 1,000 | |
| Total | 1,000 | 1,000 |
On payment next year, book 1930 against 1510 and 2440 against 1930 respectively. The VAT on these invoices is reported in the last period of the year.
Common mistakes
- Booking the revenue again on payment next year, instead of just clearing it against 1510.
The UNIKBOK accounting software has a ready-made template for unpaid invoices at year-end (cash method). Take a photo of the document, and the software suggests the accounts, VAT and journal entry for you.